Data Protection Notice White Ensign Lodge/Chapter No.9169
This notice is for all candidates and Freemasons of the White Ensign Lodge and Chapter No.9169 in the Province of Worcestershire. It applies to the processing of your personal data by the Lodge/Chapter.
Section I sets out the purposes for which your data will be used by the Lodge if you are a candidate to become a Freemason.
Section II sets out the purposes for which your data will be used by the Lodge/Chapter if you are already a Freemason.
Please note that your personal data will also be processed by the Provincial Grand Lodge of Worcestershire and the United Grand Lodge of England as separate data controllers. You are therefore referred to their respective Data Protection Notices.
As a candidate, you consent to the processing, retention and sharing of your personal data submitted on or with your application, including details of criminal convictions if applicable, for the purpose of assessing your membership application and any other membership applications you may make to Masonic entities.
The assessment of your application will include printing some of your personal details on the summons which is sent to all of the members of the Lodge or Chapter to which you are applying. Those details are your full name, age, profession or occupation (if any), place or places of abode, business address or addresses and names of your proposer and seconder. Your details will be checked against records of current members and of members who have resigned or been expelled for the purpose of verifying that you are eligible to make your application.
You can withdraw your consent and request erasure of your application data at any time prior to your initiation, exaltation, joining or re-joining by notifying your proposer and seconder that you wish to cancel your application.
If you apply from outside the UK then your data will be transferred to the UK and processed for the purpose of assessing your application. It may be transferred from the UK to Masonic entities local to you for the purpose of assessing your application.
As a Freemason your data will be processed, retained and shared for any reasonable purposes required by the Book of Constitutions, the Royal Arch Regulations or the bodies they sanction from time to time. These purposes include, but are not limited to, the following purposes:
- Assessing any membership applications you make to Masonic entities.
- Registering you as a member of Freemasonry.
- Sending communications which you are entitled to receive as a Mason.
- Recording the progress of your career in Freemasonry.
- Masonic disciplinary processes.
- If you resign or are expelled from membership, maintaining records to prevent you from improperly re-applying for membership.
- Maintaining records of your career in Freemasonry for archive and historical purposes.
You may stop your data from being used for all purposes except 6. and 7. above by resigning from the Lodge/Chapter.
The Lodge/Chapter address is:
Redditch Masonic Centre, 21 Easemore Road, Redditch, Worcs, B98 8ER.
Please contact the Lodge Secretary/Chapter Scribe E by post or email to:
If you resign or are expelled, personal data relating to your membership will normally be retained and processed for 100 years for purpose 6 and indefinitely for purpose 7.
Other Masonic entities may also keep historic records, for example once you cease to be a member of a Lodge your personal details will remain in Lodge minute books which cover the period in which you were a subscribing member.
Your data may also be used within one year of your resignation from the Lodge or Chapter to contact you for the purposes of understanding why you resigned and if applicable to assist you in finding an appropriate Lodge or Chapter to join.
You may request access to the data held about you by White Ensign Lodge and rectification of that data if applicable, or object to the processing of that data, by submitting a request to the Secretary/ Scribe E.
The secretary of your Lodge and, if applicable, Scribe E. of your Chapter will provide on request details of your data controllers and their contact details. The United Grand Lodge of England and Supreme Grand Chapter of Royal Arch Masons of England are at Freemasons’ Hall, 60 Great Queen Street, London WC2B 5AZ. Their data protection officer can be contacted at dataprotection@ugle.org.uk.
Where you provide your data to the White Ensign Lodge/Chapter, it may be shared with other Masonic entities of which you are a member so that your data is kept up to date. For example, if you move house and provide your new address to your Lodge, that data may be shared with United Grand Lodge of England so that it can update its records.
The legal bases on which your personal data will be used in accordance with this Section II are:
- The legitimate interests of the Lodge/Chapter as a not for profit membership organisation; and
- The fulfilment of contractual obligations owed to you by your Lodge/Chapter .
In this notice “Book of Constitutions” means the General Laws and Regulations for the Government of the Craft of the United Grand Lodge of England from time to time.
